Financial Administrator

CEMVO Scotland is a national intermediary organisation and strategic partner of the Scottish Government Equalities Directorate. With a network of over 600 ethnic minority (EM) organisations throughout Scotland, our aim is to build the capacity of the ethnic minority voluntary sector and its communities.

We have initiated a new exciting 4-year project “Mobilising Community Action Scotland” (MCAS) in partnership with Changeworks and The Loch Lomond & Trossachs National Park with funding through The National Lottery Community Fund.

The overall aim of MCAS is to increase awareness and empower EM communities to adopt nature positive and energy saving behaviours in their everyday lives.

You will provide regular financial updates on project spend to the MCAS co-ordinator and also work closely with CEMVO financial officer in day to day financial administration of MCAS, in supporting financial monitoring and reporting to the National Lottery Community Fund and in undertaking general financial administration tasks for both MCAS and CEMVO. You will also provide general administrative support to the MCAS project team when needed.

• To develop and maintain or further improve the financial administration system for the MCAS project.
• To undertake day to day financial administration of the MCAS project budget, including book-keeping, keeping track of expenditure against various budget lines, keeping accurate financial records, processing invoices and tracking payment, and financial forecasting for over or underspends, etc.
• To work closely with the MCAS Co-ordinator and CEMVO financial officer in the financial administration of the MCAS project and produce regular financial reports when requested.
• To work closely with CEMVO financial officer in providing information for budget alignment, for financial reporting to the funder and for external audits.
• To provide general administrative support to the MCAS team when required – e.g. supporting events, booking venues and catering, events registration, and undertaking other general administrative tasks such as organising meetings, ordering items, electronic mailings, photocopying, etc.
• To support and assist the finance officer, Chief Executive and Head of Operations and Resources in end of year audited accounts if required.
• Attend and contribute to regular staff meetings, including sharing in forward planning and providing information necessary for the effective working of the organisation as a whole.
• Observe and comply with CEMVO’s policies, procedures, systems and standards; contribute to their implementation and development.
• Undertake any other duties, including financial duties which reasonably fall within the scope and level of the post.

Essential

• At least 3 years’ experience in financial management or administration.
• Experience in developing and maintaining financial monitoring & reporting systems and processes for projects.
• Demonstrated financial experience in
  • book-keeping,
  • financial administration of budgets,
  • producing financial reports,
  • tracking and updating expenditure,
  • undertaking financial forecasting for over or underspend,
  • processing of invoices,
  • tracking payments,
  • processing general payments / expenses,
  • processing and handling petty cash, etc.
• Working knowledge of Excel Spreadsheets and/or financial software packages such as Xero.
• Working knowledge of Microsoft applications – i.e. Word, Access, E-Mail & electronic diary management.
• Good general administration skills, including supporting events, event registration, booking venues and catering, organising meetings, ordering items, etc.
• Ability to undertake electronic promotional mailings such as circulation of newsletters, promotional flyers, etc.
• Ability to work closely with other colleagues in developing a good working relationship through positive communication and resilience in overcoming any challenges.
• Good organisational skills with ability to organise own workload to cope with conflicting priorities and deadlines.
• Effective interpersonal skills to deal with people at all levels.
• Ability to communicate in writing and verbally.
• Ability to keep accurate and legible records.

Desirable

• Recognised qualification in book- keeping.
• Experience in supporting and assisting with external / annual financial audits.
• Empathy towards Ethnic Minority Voluntary Sector & communities.