Human Resources assistant

We are the Police Investigations & Review Commissioner
PIRC was introduced in 2013 when the single Police Service of Scotland (Police Scotland) was established.
The Commissioner, who is appointed by Scottish Ministers, is independent of the police and delivers a free and impartial service.

As an HR Assistant you will have a key role in supporting the HR department with various administrative tasks.  This position involves assisting with recruitment processes, maintaining HR electronic systems, and handling communication between employees and management. The post holder will be detail-oriented, organised, and capable of handling sensitive information with discretion.

Assist in the administration of the recruitment process, in conjunction with HR
Coordinator,
• Maintain and update employee records in the HR folder, ensuring all information is
accurate and confidential.
• Monitor the HR, Recruitment and Training mailboxes, responding to first-line enquiries,
and/or escalating to HRC/TC/HRO as appropriate, in a timely and appropriate manner
• Support onboarding processes for new employees, including preparing induction pack.
• Support offboarding process for staff leaving the organisation.
• Assist Training Coordinator with employee events and training sessions.
• Act as first point of contact for staff for enquiries regarding HR policies, procedures, and
training enquires.
• Assist in the preparation of HR/Training reports, presentations.
• Support HR/Training team with minute taking at HR/Training related meetings
• Maintain accurate employee records in line with legislation and the document retention
schedule.
• General administrative duties which will include filing, scanning, ordering stationary,
booking meetings and producing monthly flexi and annual leave reports.
• Promote diversity, equality and inclusion as part of the culture of the organisation
• Undertake any other task as directed by the Commissioner or Head of Corporate
Services in line with corporate objectives and responsibilities of post. (As required)

Experience
• Minimum of 1 years’ experience working in a busy, diverse HR environment.
• An understanding of IT systems, including Microsoft Office (Word, Excel, Outlook and
PowerPoint) and experience using HR systems.
• A strong track record in an administrative role where working independently and
contributing to team success are equally important.
• A proven ability to handle confidential information with discretion and professionalism.
• Desirable  HR qualification or evidence of continuous personal development gained in a similar role.

Behaviours

• • Communicating and Influencing – Level 1
  • Working together – Level 1
  • Managing a quality service – Level 1
  • Delivering at pace – Level 1